Recently, many societies have chosen to outsource their facility management. Why? Because facility management, which is at the heart of the company’s operations, require specific expertise and know-how. Especially since covid-19 appeared as the level of demand in terms of service quality and compliance has significantly increased. So, given this increase in clients and the diversity of their activities, how do facility management companies organise themselves? Is planning the key?
Importance of planning
Yes. Planning is the key to organisation. Good planning will make it clear what the next assignments are and who is in charge of them.
Facility management can be defined as all activities aimed at ensuring the smooth running of a company. These activities vary from cleaning, security, maintenance to workplace organisation. This variety in activities implies a variety of tasks and therefore, the need to plan properly. On the human resources level, this can quickly become a nightmare if you do not have the right tools.
Smart Employee Scheduling Software
In the digital age, planning has become much simpler for all companies. For facility management, going digital is the opportunity to centralise data on their workforce and activities while segmenting the different assignments.Â
Smart, high performance HR software will help you ensure that assignments run smoothly and avoid confusion. You can even interface it with your existing facility management system if you have one. Efficiency will rise.
Good planning for smooth running
Using a digital tool to plan all your facility management assignements will allow you to:
- ensure that all assignments have been planned according to the terms agreed with the clients.
- avoid overlapping assignments.
- know in real time who is absent and who is present.
- replace easily an employee in case of unforeseen circumstances.
- share schedules with your team.
- use pre-recorded planning templates for time savings.
Overview of all data
Facility management companies usually manage a large workforce. Managing HR on paper or Excel sheets in these conditions is a nightmare. A smart HR software will give you an overview of employees, their availability, occupancy rates and hours worked. All necessary data will be synchronised and used for greater efficiency. You will also be able to create different plannings for different positions and expertise or choose to plan all your assignments on a single one.
Integration with your current FM management system
If you are already using a facility management software or CMMS software, you can interface it with an HR software. This way, you will have access to all the data needed for planning at all times.
Nova Smart NG is a powerful HR and payroll management software that adapts to the specificities of your company.Â
Whether it’s scheduling, absence management or payroll, it takes care of the entire HR process for facility management companies.
