Software & Digitalisation Archives | Novative

The most useful steps to handle hospitality payroll & scheduling

Ahmed Khaleel — Wed, 22 Mar 2023 20:36:00 +0000

payroll & scheduling processes

In the previous two articles, we discussed the recruitment and staffing processes in the hospitality industry and how to overcome recruitment nightmares. We then moved on to the next process, onboarding, and how to master the hospitality onboarding process. Now, let us walk you through the steps to handle hospitality payroll and scheduling process.

The hospitality industry is one of the most dynamic and fast-paced industries in the world. It has a wide range of businesses, such as hotels, resorts, restaurants, and bars, which require a significant amount of staff to keep running. Proper handling of hospitality payroll and scheduling is crucial for a successful hospitality business.

Interested in knowing the steps to handle hospitality payroll & scheduling processes? Check out our article.

#1 Payroll in the Hospitality Industry

Payroll in the hospitality industry encompasses the process of paying employees, including tracking hours worked, wages, taxes, and deductions. In general, payroll management can be a complex task for hospitality businesses, especially those with several employees who work part-time, full-time, casual, or seasonal jobs. Here are 3 useful steps to handle hospitality payroll.

Keep Accurate Record

Keeping accurate records of your employees’ hours and wages is crucial to handling hospitality payroll in an efficient way. This includes tracking hours worked, overtime, tips, and deductions, such as taxes, insurance, and contributions. To ensure accuracy, it’s essential to have a reliable time tracking system in place that tracks employees’ hours and automatically calculates wages.

With Novative Payroll and time tracking solutions, you can:

integrate time and attendance with your current HR infrastructure.
integrate both the payroll software and the time tracking software with each other; no double entry.
empower your employees to use the Novative Time Clock app to start and end shifts quickly with a few clicks.

Automate Your Payroll Process

Manual payroll processing and calculation can be time-consuming and prone to human errors. To streamline your payroll process, consider automating it using a payroll software system. With a payroll software system, you can set up direct deposits, calculate taxes, and generate pay stubs without the need for manual input, saving time and reducing the risk of errors.

With Novative Payroll solutions that comply with Swissdec & ISO 20022, you can:

automate the whole payroll process from A to Z.
generate declarations to authorities such as withholding tax.
empower the employees to download and check their payslips without getting back to their manager.

Stay Compliant with labour Laws and Regulations

The IRS has estimated that around one-third of employers make a payroll mistake in any given year, collecting nearly $7 billion in penalties for 2021. 

The hospitality industry is subject to various labor laws, especially when it is a multinational business. It’s essential to stay compliant with these laws to avoid legal issues and the associated costs. Be sure to keep up-to-date with new regulations and changes to existing laws.

With Novative HR and Payroll Outsourcing Services, you can:

ensure the best outsourcing services. We are experienced in the hospitality industry, and we’ve been serving a lot of multinational hospitality businesses such as Crown Plaza, Intercontinental, and Royal Plaza Montreux.
access to +30 years of experience in multinational companies from our multinational experts, who are familiar with all local rules and regulations.
increase data security because Novative services are compliant with General Data Protection Regulation (GDPR) standards and ISO 27001 certified.

#2 Scheduling in the Hospitality Industry

Scheduling is the process of assigning employees to work shifts, based on their availability, skills, and job requirements. In the hospitality industry, scheduling can be a complex task, especially during peak seasons or when there are last-minute changes. Here are 3 useful steps to handle hospitality scheduling.

Create a Staffing Plan (aka work schedules)

Creating a staffing plan is essential for proper scheduling in the hospitality industry. A staffing plan outlines the number of employees needed for each shift, based on your business’s historical data, upcoming events, and seasonal demand. This helps ensure that you have the right number of employees on hand to meet customer demand while avoiding overstaffing or understaffing.

Did you know? A QuickBooks Time survey found that 76% of workers report being satisfied or very satisfied with their work schedules.

With Novative Staff Planning and Scheduling Solutions, you can:

allocate staff by department or location; it is up to you.
feel confident in your team’s compliance with break times because you will receive warnings if rest periods are not met.
integrate the scheduling module with other HR modules to streamline data entry

Communicate with Employees

According to the same survey by QuickBooks, 56 of the respondents said their employer or manager generally determines their work schedules. Communication can play a critical role in handling the hospitality scheduling processes.

Why can’t you just encourage your employees to collaborate to do the schedule themselves to enhance employee engagement? This can help avoid scheduling conflicts and ensure that all employees are on the same page.

With Novative Staff Planning and Scheduling Solutions, you can:

empower your employees to choose their own shifts and open ones, which will reduce last-minute time-off requests and improve employee engagement and satisfaction.

Offer Flexible Scheduling Options

Offering flexible scheduling options can be a great way to attract and retain top talent in the hospitality industry. This includes options such as part-time or full-time schedules, remote work, and the ability to switch shifts with other employees. Consider offering flexible scheduling options that work for your employees’ needs and preferences.

Conclusion - Payroll Trends 2023

Have you found this article useful? stay tuned for more! At Novative, HR in hospitality is a subject we discuss regularly. Follow us to make sure you don’t miss any of our content on this subject!

Are you ready to save time by automating the payroll and scheduling processes while staying compliant? We can support you every step of the way! Novative offers both smart and powerful payroll and scheduling software and compliant HR and payroll outsourcing services. Learn more.

hospitality payroll & scheduling processes

Interested in knowing the steps to handle hospitality payroll & scheduling processes? Check out our article.

#1 Payroll in the Hospitality Industry

Keep Accurate Record

With Novative Payroll and time tracking solutions, you can:

integrate time and attendance with your current HR infrastructure.
integrate both the payroll software and the time tracking software with each other; no double entry.
empower your employees to use the Novative Time Clock app to start and end shifts quickly with a few clicks.

Automate Your Payroll Process

Manual payroll processing and calculation can be time-consuming and prone to human errors.

To streamline your payroll process, consider automating it using a payroll software system. With a payroll software system, you can set up direct deposits, calculate taxes, and generate pay stubs without the need for manual input, saving time and reducing the risk of errors.

With Novative Payroll solutions that comply with Swissdec & ISO 20022, you can:

automate the whole payroll process from A to Z.
generate declarations to authorities such as withholding tax.
empower the employees to download and check their payslips without getting back to their manager.

Stay Compliant with Labour Laws and Regulations

The IRS has estimated that around one-third of employers make a payroll mistake in any given year, collecting nearly $7 billion in penalties for 2021. 

With Novative HR and Payroll Outsourcing Services, you can:

ensure the best outsourcing services. We are experienced in the hospitality industry, and we’ve been serving a lot of multinational hospitality businesses such as Crown Plaza, Intercontinental, and Royal Plaza Montreux.
access to +30 years of experience in multinational companies from our multinational experts, who are familiar with all local rules and regulations.
increase data security because Novative services are compliant with General Data Protection Regulation (GDPR) standards and ISO 27001 certified.

#2 Scheduling in the Hospitality Industry

Create a Staffing Plan (aka work schedules)

Did you know? A QuickBooks Time survey found that 76% of workers report being satisfied or very satisfied with their work schedules.

With Novative Staff Planning and Scheduling Solutions, you can:

allocate staff by department or location; it is up to you.
feel confident in your team’s compliance with break times because you will receive warnings if rest periods are not met.
integrate the scheduling module with other HR modules to streamline data entry.

Comunicate with Employees

With Novative Staff Planning and Scheduling Solutions, you can:

empower your employees to choose their own shifts and open ones, which will reduce last-minute time-off requests and improve employee engagement and satisfaction.

Offer Flexible Scheduling Options

Have you found this article useful? stay tuned for more! At Novative, HR in hospitality is a subject we discuss regularly. Follow us to make sure you don’t miss any of our content on this subject!

Introduction - Payroll and Scheduling in the hospitality

Interested in knowing the steps to handle hospitality payroll & scheduling processes? Check out our article.

#1 Payroll in the Hospitality Industry

Keep Accurate Record

Keeping accurate records of your employees’ hours and wages is crucial to handling hospitality payroll in an efficient way. This includes tracking hours worked, overtime, tips, and deductions, such as taxes, insurance, and contributions. To ensure accuracy, it’s essential to have a reliable time tracking system in place that tracks employees’ hours and automatically calculates wages.

With Novative Payroll and time tracking solutions, you can:

integrate time and attendance with your current HR infrastructure.
integrate both the payroll software and the time tracking software with each other; no double entry.
empower your employees to use the Novative Time Clock app to start and end shifts quickly with a few clicks.

Automate Your Payroll Process

Manual payroll processing and calculation can be time-consuming and prone to human errors.

With Novative Payroll solutions that comply with Swissdec & ISO 20022, you can:

automate the whole payroll process from A to Z.
generate declarations to authorities such as withholding tax.
empower the employees to download and check their payslips without getting back to their manager.

Stay Compliant with Labour Laws and Regulations

The IRS has estimated that around one-third of employers make a payroll mistake in any given year, collecting nearly $7 billion in penalties for 2021. 

With Novative HR and Payroll Outsourcing Services, you can:

ensure the best outsourcing services. We are experienced in the hospitality industry, and we’ve been serving a lot of multinational hospitality businesses such as Crown Plaza, Intercontinental, and Royal Plaza Montreux.
access to +30 years of experience in multinational companies from our multinational experts, who are familiar with all local rules and regulations.
increase data security because Novative services are compliant with General Data Protection Regulation (GDPR) standards and ISO 27001 certified.

#2 Scheduling in the Hospitality Industry

Create a Staffing Plan (aka work schedules)

Did you know? A QuickBooks Time survey found that 76% of workers report being satisfied or very satisfied with their work schedules.

With Novative Staff Planning and Scheduling Solutions, you can:

allocate staff by department or location; it is up to you.
feel confident in your team’s compliance with break times because you will receive warnings if rest periods are not met.
integrate the scheduling module with other HR modules to streamline data entry.

Communicate with Employees

With Novative Staff Planning and Scheduling Solutions, you can:

empower your employees to choose their own shifts and open ones, which will reduce last-minute time-off requests and improve employee engagement and satisfaction.

Offer Flexible Scheduling Options

Have you found this article useful? stay tuned for more! At Novative, HR in hospitality is a subject we discuss regularly. Follow us to make sure you don’t miss any of our content on this subject!

Ready to automate your payroll and scheduling process in the hospitality industry ??

We can support you every step of the way!

The post The most useful steps to handle hospitality payroll & scheduling appeared first on Novative.

The 4 useful steps to mastering the hospitality onboarding process

Ahmed Khaleel — Thu, 16 Mar 2023 13:17:07 +0000

In the last article, we talked about how to conquer the recruitment nightmares and how to build a solid hospitality recruitment strategy to find the best talents, Now, it is time to know the steps to mastering your hospitality onboarding process.

The first impression is the secret to mastering your hospitality onboarding process. First impressions have a long-term impact on how a person thinks about something, whether it’s a person, activity, or organisation.

Your new hires accepted the offer and will come to you because they have positive impressions of your company, but keeping these positive impressions is not an easy task, and signing the contract doesn’t mean setting impressions in stone. There are still a lot of questions and situations that will shape the expectations of your new hires: how their workday looks, how flexible the management is, etc.

Impressions do not change, and they are completed over time as people gain experience. Hence, to master the hospitality onboarding process, you have to start with continued and appropriate communication from the moment the new hire accepts the position, continue with it from the moment he takes his first step in the company, and then improve a great work experience. See, it is an ongoing process.

In fact, a well-done onboarding process boosts the employee experience and can increase retention by 50%.

Interested in knowing the steps to mastering the hospitality onboarding process? Check out our article.

#1 The "Preboarding" Step.

During step one, known as preboarding, the new hires go through a checklist of things to meet legal compliance and ensure they feel welcome. This will include things like an offer letter, an employee agreement, a summary of benefits, an employee handbook, a welcome email from direct managers, etc.

The preboarding step is mandatory because it allows the employee to have a clear picture before they begin their journey; it lets you ensure that you create a great first impression.

Digitalising your preboarding process will help to improve your vision control, ease collaboration, and save both the HR team and new hires a significant amount of time and paper.

Planning the preboarding step with the Novative Onboarding Solution will help you

centralise onboarding paperwork, allowing new hires to check and verify forms without the hassle of manually handling them.
sign digital documents through the NG Smart Novative e-documents
secure your digital data with Novative Services, which is compliant with General Data Protection Regulation (GDPR) standards and ISO 27001 certified.

#2 The “Welcome on Board” Step.

Step two of mastering the hospitality onboarding process is the orientation. It’s the phase when your employees take their first steps at your company where you have to invest time and effort in perfecting your company’s welcoming process to ensure your new hires have a positive first impression that is indelible.

In this step, you will help your employees transition into their new roles. Hospitality industry employee orientation usually includes learning the menu, how each position relates to others, a quick tour of the facilities such as where employees can store their clothes, highlighting security and safety issues, or learning how to ask for help. This step is the most important for retaining talent, as it is responsible for the first impression and sets the general tone of employment.

Creating the orientation step with the Novative Onboarding Solution will help you:

save time by completing the paperwork quickly.
set new hires up in advance with a customised welcome email and IT checklists.
create the first day and week tasks checklist to have a clearer picture of the next step.

#3 The “Training” Step

Once you have finished up with the first two steps and have a well-nailed orientation process, you can go with the third and most important step to continue mastering your hospitality onboarding process, which is the “training” step.

In step three, employees communicate with the new employers to outline what they can expect from their joining.

Managers should provide a communication channel where new hires can ask questions. A well-done training step can be a combination of workshops, shadowing, on-the-job training and seminars. Creating a channel for new hires to ask questions, regardless of how simple the question appears, is important too and can forecast a culture of employee engagement.

Line managers can also better track individuals’ progress through course modules and milestones by digitising the onboarding process.

Administrating and digitalising the training step with the Novative Onboarding Solution will help you:

create the FAQs company; it is preferable to have it written down so that new hires and everyone else can refer to them, both onsite and remotely.
track the individuals’ progress through course modules and milestones. Share the training documents through the Novative E-document solution so you can track what they’ve read.

#4 The “Transition to Be a Part of The Team” Step.

In the fourth step, the new hires will transition from the “sideline” stage to the “field”, where they will engage in the game with the rest of the team. The transition period is crucial for a new hire. We know that it takes time to adapt to new responsibilities, environments, and even cultures.

That’s why managers should advise and encourage their subordinates to help the new hires, so they feel welcome. The manager can also try assigning a fellow employee as a mentor to help them engage and integrate quickly.

During the first few months of your new hire’s tenure, the manager should communicate, set goals, and provide them with easy-to-understand success metrics so you can evaluate them later. While giving them the time to get accustomed to the work environment and familiarise themselves with peers.

With Novative’s industry leading employment HR solutions, you can:

create clear success metrics to easily track and evaluate the new hires through our performance appraisal tracking system.
streamline your onboarding process by creating an onboarding checklist so you can track the whole process from A to Z.

Conclusion - Payroll Trends 2023

Have you found this article useful? Then stay tuned for more articles on how to streamline the entire HR process in the hospitality industry.

Are you ready to save time and the environment by digitalising the onboarding process and make your new employee onboarding experience as enjoyable as possible? We can support you every step of the way! NOVA Smart NG is the solution to cover your Hospitality onboarding needs. Learn More.

Introduction - Payroll Trends 2023

In the last article, we talked about how to conquer the recruitment nightmares and how to build a solid hospitality recruitment strategy to find the best talents, Now, it is time to know the steps to mastering your hospitality onboarding process.

Impressions do not change, and they are completed over time as people gain experience. Hence, to master the hospitality onboarding process, you have to start with continued and appropriate communication from the moment the new hire accepts the position, continue with it from the moment he takes his first step in the company, and then improve a great work experience. See, it is an ongoing process.

In fact, a well-done onboarding process boosts the employee experience and can increase retention by 50%.

Interested in knowing the steps to mastering the hospitality onboarding process? Check out our article.

#1 The "Preboarding" Step.

The preboarding step is mandatory because it allows the employee to have a clear picture before they begin their journey; it lets you ensure that you create a great first impression.

Digitalizing your preboarding process will help to improve your vision control, ease collaboration, and save both the HR team and new hires a significant amount of time and paper.

Planning the preboarding step with the Novative Onboarding Solution will help you

centralise onboarding paperwork, allowing new hires to check and verify forms without the hassle of manually handling them.
sign digital documents through the NG Smart Novative e-documents
secure your digital data with Novative Services, which is compliant with General Data Protection Regulation (GDPR) standards and ISO 27001 certified.

#2 The “Welcome on Board” Step.

Step two of mastering the hospitality onboarding process is the orientation. It’s the phase when your employees take their first steps at your company where you have to invest time and effort in perfecting your company’s welcoming process to ensure your new hires have a positive first impression that is indelible.

Creating the orientation step with the Novative Onboarding Solution will help you:

save time by completing the paperwork quickly.
set new hires up in advance with a customised welcome email and IT checklists.
create the first day and week tasks checklist to have a clearer picture of the next step.

#3 The “Training” Step

In step three, employees communicate with the new employers to outline what they can expect from their joining. Managers should provide a communication channel where new hires can ask questions. A well-done training step can be a combination of workshops, shadowing, on-the-job training and seminars. Creating a channel for new hires to ask questions, regardless of how simple the question appears, is important too and can forecast a culture of employee engagement.

Line managers can also better track individuals’ progress through course modules and milestones by digitising the onboarding process.

Administrating and digitalising the training step with the Novative Onboarding Solution will help you:

create the FAQs company; it is preferable to have it written down so that new hires and everyone else can refer to them, both onsite and remotely.
track the individuals’ progress through course modules and milestones. Share the training documents through the Novative E-document solution so you can track what they’ve read.

#4 The “Transition to Be a Part of The Team” Step.

In the fourth step, the new hires will transition from the “sideline” stage to the “field”, where they will engage in the game with the rest of the team. The transition period is crucial for a new hire. We know that it takes time to adapt to new responsibilities, environments, and even cultures.

During the first few months of your new hire’s tenure, the manager should communicate, set goals, and provide them with easy-to-understand success metrics so you can evaluate them later. While giving them the time to get accustomed to the work environment and familiarise themselves with peers.

With Novative’s industry leading employment screening solutions, you can:

create clear success metrics to easily track and evaluate the new hires through our performance appraisal tracking system.
streamline your onboarding process by creating an onboarding checklist so you can track the whole process from A to Z.

Conclusion - Payroll Trends 2023

Have you found this article useful? Then stay tuned for more articles on how to streamline the entire HR process in the hospitality industry.

Are you ready to save time and the environment by digitalizing the onboarding process and make your new employee onboarding experience as enjoyable as possible? We can support you every step of the way! NOVA Smart NG is the solution to cover your Hospitality onboarding needs. Learn More.

Introduction - Payroll Trends 2023

In the last article, we talked about how to conquer the recruitment nightmares and how to build a solid hospitality recruitment strategy to find the best talents, Now, it is time to know the steps to mastering your hospitality onboarding process.

In fact, a well-done onboarding process boosts the employee experience and can increase retention by 50%.

Interested in knowing the steps to mastering the hospitality onboarding process? Check out our article.

#1 The "Preboarding" Step.

The preboarding step is mandatory because it allows the employee to have a clear picture before they begin their journey; it lets you ensure that you create a great first impression.

Digitalizing your preboarding process will help to improve your vision control, ease collaboration, and save both the HR team and new hires a significant amount of time and paper.

Planning the preboarding step with the Novative Onboarding Solution will help you

centralize onboarding paperwork, allowing new hires to check and verify forms without the hassle of manually handling them.
sign digital documents through the NG Smart Novative e-documents
secure your digital data with Novative Services, which is compliant with General Data Protection Regulation (GDPR) standards and ISO 27001 certified.

#2 The “Welcome on Board” Step.

Creating the orientation step with the Novative Onboarding Solution will help you:

save time by completing the paperwork quickly.
set new hires up in advance with a customized welcome email and IT checklists.
create the first day and week tasks checklist to have a clearer picture of the next step.

#3 The “Training” Step

Line managers can also better track individuals’ progress through course modules and milestones by digitizing the onboarding process.

Administrating and digitalizing the training step with the Novative Onboarding Solution will help you:

create the FAQs company; it is preferable to have it written down so that new hires and everyone else can refer to them, both onsite and remotely.
track the individuals’ progress through course modules and milestones. Share the training documents through the Novative E-document solution so you can track what they’ve read.

#4 The “Transition to Be a Part of The Team” Step.

During the first few months of your new hire’s tenure, the manager should communicate, set goals, and provide them with easy-to-understand success metrics so you can evaluate them later. While giving them the time to get accustomed to the work environment and familiarize themselves with peers.

With Novative’s industry leading employment screening solutions, you can:

create clear success metrics to easily track and evaluate the new hires through our performance appraisal tracking system.
streamline your onboarding process by creating an onboarding checklist so you can track the whole process from A to Z.

Conclusion - Payroll trends 2023

Have you found this article useful? Then stay tuned for more articles on how to streamline the entire HR process in the hospitality industry.

Ready to make your new employee onboarding experience as enjoyable as possible?

We can support you every step of the way!

The post The 4 useful steps to mastering the hospitality onboarding process appeared first on Novative.

10 Benefits Why You Should Choose Customised HR Software

Patricia Maniscalco — Mon, 06 Feb 2023 11:59:25 +0000

customised HR software

The success of an organisation lies in the hands of its employees. The power of an outstanding team is real. This is why businesses should prioritise all aspects of employee management, from onboarding to ongoing management.

However, The HR software plays a crucial role in determining the overall HR operation’s effectiveness. And if the HR team doesn’t have all the right tools, the workplace might be impacted.

Business objectives are not uniform, hence their HRIS requirements also differ. In a constantly evolving world, companies need HR management software that can be customised to fulfil their specific needs.

Therefore, we decided to share with you all the benefits of customised HR software. Let’s get started!

Introduction - custimoised HR software

However, The HR software plays a crucial role in determining the overall HR operation’s effectiveness. And if the HR team doesn’t have all the right tools, the workplace might be impacted.

Therefore, we decided to share with you all the benefits of customised HR software. Let’s get started!

However, The HR software plays a crucial role in determining the overall HR operation’s effectiveness. And if the HR team doesn’t have all the right tools, the workplace might be impacted.

Therefore, we decided to share with you all the benefits of customised HR software. Let’s get started!

What is a customised HR software?

Customised HR software is a tailored HR information system designed to meet the unique requirements and processes of a specific organisation. It offers the flexibility to select and adjust modules to fit the company‘s HR needs.

What is customised HR software?

Customised HR Software – Why is it a better option then one-size-fits all?

There is so much choice available for HR teams when choosing the right HR software including off the shelf, one-size-fits-all HR software, and customised HR software.

At first glance, off-the-shelf options may seem more appealing due to their lower cost and quick implementation time. However, this software typically only provides basic HR functions and doesn’t allow for customisation to meet specific needs.

However, each organisation has different policies and HR needs and requires unique solutions. Therefore, there is a growing requirement for cloud-based customised HR software that can be branded and mapped to the existing processes of an organisation.

Customised HR Software – Why is it a better option then one-size-fits all?

There is so much choice available for HR teams when choosing the right HR software including off the shelf, one-size-fits-all HR software, and customised HR software.

However, each organisation has different policies and HR needs and requires unique solutions. Therefore, there is a growing requirement for cloud-based customised HR software that can be branded and mapped to the existing processes of an organisation.

Customised HR Software – Why is it a better option then one-size-fits all?

There is so much choice available for HR teams when choosing the right HR software including off the shelf, one-size-fits-all HR software, and customised HR software.

10 Benefits of a Customised HR Software

1 - Maps to the Existing Processes

Software customisation simplifies mapping of existing requirements and processes of the organisation. The processes are automated without making changes in the existing workflows.

2 - Customised Branding

When your software is customised for your organisation, you have input into the look and feel of the software, like change in color scheme, fonts, layout, logo, menus, reports, features and more, can be done to provide a tailored user experience.

3 - Better Data Security and Privacy

When working with sensitive data such as confidential personal information, contact details, bank accounts and salaries, security must be the no.1 concern.

Did you know? The most vulnerable data is personally identifiable information. 

Hackers are more likely to target commonly used software. Customised HR software is less attractive to target as it is more effort to learn how to breach the system.

4 - Roles and Permissions

Custom HR software typically offers comprehensive, secure role-based access and permissions to maintain confidentiality. By tailoring the software to the specific hierarchy and rules of the company, consistency can be ensured throughout.

5 - Good Customer Support

With customised software, you can expect excellent customer support, including full training and a dedicated help desk for any questions you may have, so you won’t be left to navigate the software on your own.

6 - Custom Forms

HR teams can choose fields for forms in advance and create a library of what they need. With many one-size-fits-all software, there is no way to change the fields and you are stuck with rigid form templates which might not suit your organisation.

7 - Tailor-made Reports and Easy Identification of Trends

Generate multiple tailor-made reports for HR, management, and CEOs, as well as required reports for the government. Customise your dashboards and enable easy analysis of data to help you make quick decisions. Patterns in absenteeism, workforce productivity, headcount, appraisal, employees’ leave frequency, and goal completion status can be further identified.

8 - Attract and Retain Top Talent

Give applicants and workers a personalised experience by customising your recruiting procedures and giving tailored offerings. This will not only increase the engagement levels but will aid in attracting and retaining top talent.

9 - No Hidden Costs

One-size-fits all software base price can seem very appealing. But it can come with hidden costs. If you want to make minor changes to the software it can cost a lot of money or require a report that isn’t in the software package. Customised HR software can easily adapt to your needs and requirements.

10 - No Redundant Features

Choosing a customised solution gives you the ability to select the modules your company requires and offers the flexibility to modify or add to your business functionalities as your needs change.

10 Benefits of a Customised HR Software

1 - Maps to the Existing Processes

Software customisation simplifies mapping of existing requirements and processes of the organisation. The processes are automated without making changes in the existing workflows.

2 - Customised Branding

3 - Better Data Security and Privacy

When working with sensitive data such as confidential personal information, contact details, bank accounts and salaries, security must be the no.1 concern.

Did you know? The most vulnerable data is personally identifiable information. 

Hackers are more likely to target commonly used software. Customised HR software is less attractive to target as it is more effort to learn how to breach the system.

4 - Roles and Permissions

5 - Good Customer Support

With customised software, you can expect excellent customer support, including full training and a dedicated help desk for any questions you may have, so you won’t be left to navigate the software on your own.

6 - Custom Forms

7 - Tailor-made Reports and Easy Identification of Trends

Generate multiple tailor-made reports for HR, management, and CEOs, as well as required reports for the government.

Customise your dashboards and enable easy analysis of data to help you make quick decisions. Patterns in absenteeism, workforce productivity, headcount, appraisal, employees’ leave frequency, and goal completion status can be further identified.

8 - Attract and Retain Top Talent

9 - No Hidden Costs

10 - No Redundant Features

Choosing a customised solution gives you the ability to select the modules your company requires and offers the flexibility to modify or add to your business functionalities as your needs change.

10 Benefits of a Customised HR Software

1 - Maps to the Existing Processes

Software customisation simplifies mapping of existing requirements and processes of the organisation. The processes are automated without making changes in the existing workflows.

2 - Customised Branding

3 - Better Data Security and Privacy

When working with sensitive data such as confidential personal information, contact details, bank accounts and salaries, security must be the no.1 concern.

Did you know? The most vulnerable data is personally identifiable information. 

Hackers are more likely to target commonly used software. Customised HR software is less attractive to target as it is more effort to learn how to breach the system.

4 - Roles and Permissions

Custom HR software typically offers comprehensive, secure role-based access and permissions to maintain confidentiality. By tailoring the software to the specific hierarchy and rules of the company, consistency can be ensured throughout.

5 - Good Customer Support

With customised software, you can expect excellent customer support, including full training and a dedicated help desk for any questions you may have, so you won’t be left to navigate the software on your own.

6 - Custom Forms

7 - Tailor-made Reports and Easy Identification of Trends

Generate multiple tailor-made reports for HR, management, and CEOs, as well as required reports for the government.

8 - Attract and Retain Top Talent

9 - No Hidden Costs

10 - No Redundant Features

Choosing a customised solution gives you the ability to select the modules your company requires and offers the flexibility to modify or add to your business functionalities as your needs change.

Conclusion - custimoised HR software

While customised software may take a bit more time to design and implement, the long-term benefits are well worth it.

If you’re searching for a tailored HR solution, NOVA Smart NG is a great choice.

Developed in-house by Novative, you’ll be supported every step of the way, from design to implementation, and beyond.

Our multilingual help desk is available to answer any questions you may have. With NOVA Smart NG, you’ll receive HR software that is tailored specifically to your organisation, and its easy-to-use interface will be appreciated by HR staff, management, and employees alike. We work with you on budget and will agree on one that will suit both parties.

Conclusion - custimoised HR software

While customised software may take a bit more time to design and implement, the long-term benefits are well worth it.

If you’re searching for a tailored HR solution, NOVA Smart NG is a great choice.

Developed in-house by Novative, you’ll be supported every step of the way, from design to implementation, and beyond.

Conclusion - custimoised HR software

While customised software may take a bit more time to design and implement, the long-term benefits are well worth it.

If you’re searching for a tailored HR solution, NOVA Smart NG is a great choice.

Developed in-house by Novative, you’ll be supported every step of the way, from design to implementation, and beyond.

Ready to take your bussiness to the next level?

Streamline HR operations with a powerful all-in-one HR software

The post 10 Benefits Why You Should Choose Customised HR Software appeared first on Novative.

HR Analytics, the key strategy for a high-performance company.

Patricia Maniscalco — Wed, 12 Oct 2022 14:05:59 +0000

Summary

What is HR Analytics?

Why an HR Analytics tool is the smartest move?

What are the key features to look for in an HR Analytics tool?

How does HR Analytics greatly improve your daily management?

You’ve probably heard of the concept of data-driven HR and how the development of HR analytics has marked the biggest progress in the world of human resources since the spread sheet.

But what precisely is HR analytics and how is it helpful? Data is where the answer starts.

If you are still using paper files or spreadsheets to accomplish HR tasks, you are already collecting and storing HR data.

HR data includes information about the organisations and their workforce. Most HR teams use dedicated HR software to collect data on a daily basis across a number of different areas.

But collecting is only the first step if you wish to utilise the full potential of your data. You must be able to read data and figure out what it means to you and your organization. That is where HR analytics comes into play.

What is HR Analytics?

HR analytics helps HR professionals to make data-driven decisions that have a significant impact on an organisation’s success. It covers the entire process of identifying, collecting, analyzing, and reporting on HR data.

Human resource management should use data to its fullest extent. Data is important because it shows historical trends, numerical values, and other types of information a business can benefit from to better develop and manage human resources.

In other words, HR analytics is the math you use to analyse the data and facts you have in front of you to determine how you are performing.

Why an HR analytics tool is the smartest move?

An HR Analytics tool is a tool that helps you collect and analyse key workforce data. It simplifies the process and make it easier to visualise the data and create insights that can drive HR decisions.

If you use an all-in-one HRIS, you are already gathering metrics. While these software applications help you manage attendance, hourly time tracking, candidate applications, job postings, hiring, and benefits, they also naturally collect a wide range of data.

The main challenge is then to identify what data to use and how to use it. That’s the reason why you need an HR analytics tool that will collect, structure, and analyse data according to a set of KPIs relevant to your organisation. With the right HR analytics tool, you will be able to conduct analysis that can drive smart and growth-oriented HR strategies.

You will be able to record the number of actions you take and how much time it takes to accomplish a specific task. Based on this data, you will have insights on how you are doing with your missions.

HR analytics makes it possible to carry out operational and concrete reporting on human resources but also to predict or simulate a set of scenarios related to human capital.

What are the key features to look for in an HR Analytics tool?

There are many HR analytics tools available on the market. Some are integrated into bigger HRMS packages while others are sold as a separate piece of software.

Before you make your choice, it’s important to evaluate your HR procedures and determine exactly what you need from your software. Each of these solutions has its unique features set tailored to fit particular use cases.

That being said, here are some features every organisation should look for to choose the right HR analytics tool:

Reporting and Visualisation

One of the most crucial features of any HR analytics solution is data visualisation —This is what enables HR departments to extract patterns and useful insights from the mountains of employee data they are storing.

So, there are a few points to consider regarding this feature:

You must be able to customise your reports so that you can quickly access pertinent information and monitor the KPIs for your organisation.
Your team must be able to share reports easily and access them in different formats (Excel, PDF, etc.)
The tool must include a system of access rights in order to allow access to statistics and reports only to the persons concerned.

Security by design

All HR tools contain sensitive and confidential personal data, from contact details, bank accounts numbers and addresses to personal health information and performance reports.

Did you know that the PII – Personal Identifiable Information – such as the ones we have mentioned is the most compromised type of data when it comes to cyberattack?

Therefore, HR analytics tools or HRIS should come with built-in security features such as access rights, two-factor authentication, high security and confidentiality policies as well as compliance with ISO standards such as ISO27001.

User-friendly interface

Last but not least, your software must be simple to use. If you choose a solution that is too complex, your HR team could require further training to use it. Make sure the tool is easy to use to avoid going back to spreadsheets.

How does HR analytics greatly improve your daily management?

1 – HR Analytics improves the candidate & employee experience

56% of job applicants encountered a technical issue during the application process.

Talentegy, 2019

Recruitment analytics allows you to monitor the time between a candidate’s application for a job and their acceptance of an offer. So why should you track such a thing?

Because the applicant experience is crucial to the employer brand. It’s important to know how much time you take to hire a new employee to measure the effectiveness of your hiring process.

Reducing the time to hire may raise your hiring success rate, which increases your chances of acquiring top talent in a crowded market.

Novative’s HR recruitment module and our Nova Smart NG analysis and report tool has been designed with high consideration of these factors. HR analytics will be a powerful ally in your recruiting process.

2 – HR Analytics can analyse the turnover rate

The turnover rate, which is expressed as a percentage that illustrates how many workers left a company during a given period of time, usually a year.

An analysis of employee turnover data can help pinpoint why employees are leaving your organisation . As an example, you may analyse the turnover and then find out this happens in a specific department with a specific supervisor. Accordingly, this will let you deduce that maybe the supervisor lacks management skills. You can then take action and provide the manager with training on different management methods and how to implement them. Later, you can compare and see if the actions taken have had an impact on the turnover rate in that department.

That is why turnover analysis should not be left behind. A turnover analysis can be used to identify issues with engagement, compensation, development, or hiring.

With the use of such data, businesses can develop focused retention strategies, minimise turnover rates by identifying the root cause, and avoid losses before they occur.

3- HR Analytics helps you keep track of your expenses & save money

Organisations can use expense analytics to compare expenses to budgets and make sure they are not overspending or making unnecessary purchases.

Tracking expenses helps you stick to your budget. Keeping track of your finances is the best way to control your spending.

Our advice

At the end of each month, review the expenses you kept track of to see how much you spent compared to what you expected to spend. If you go over budget, try to reduce your expenses in that area. If you don’t spend too much, you might want to put more money toward debt repayment and savings.

In either scenario, you should use the data that your expense tracking tool provides you with and then adjust the budget for the following month.

4- HR Analytics monitors employee engagement levels

Did you know that companies with highly engaged employees are 21% more profitable?

Gallup

One of the hottest HR topics is employee engagement. And it’s becoming more important due to the current age of remote-based working.

The use of big data* to improve employee engagement is a lot more than using employee engagement surveys to track data. Reward and recognise top performers is also possible.

Big data can be utilised to spot employees who are underperforming and possibly losing motivation. Analysing employee performance KPIs can all help HR to provide the support to employees in need and effectively evaluate the employee.

This information can then be used to guide and assist managers in identifying opportunities for growth, support, and engagement of their teams.

* Big Data refers to the software tools that can quickly analyse enormous amounts of data from various systems. In regard to HR management, people related data is used to better understand an organisation’s human capital, risks, and business performances.

HR Analytics and its proper use are without a doubt advantageous to HR and the business as a whole. The changes that can be made thanks to relevant analysis have the potential to be profound and far-reaching.

It’s a smart move that any business can benefit from. To start, HR people should move beyond the limitation of the manual HR process. The future of HR is promising, all you have to do is seize the opportunity.

Learn more about our HR analytics solution

The post HR Analytics, the key strategy for a high-performance company. appeared first on Novative.

Facility Management – Organisation is about planning

Patricia Maniscalco — Thu, 10 Mar 2022 12:32:08 +0000

Recently, many societies have chosen to outsource their facility management. Why? Because facility management, which is at the heart of the company’s operations, require specific expertise and know-how. Especially since covid-19 appeared as the level of demand in terms of service quality and compliance has significantly increased. So, given this increase in clients and the diversity of their activities, how do facility management companies organise themselves? Is planning the key?

Importance of planning

Yes. Planning is the key to organisation. Good planning will make it clear what the next assignments are and who is in charge of them.

Facility management can be defined as all activities aimed at ensuring the smooth running of a company. These activities vary from cleaning, security, maintenance to workplace organisation. This variety in activities implies a variety of tasks and therefore, the need to plan properly. On the human resources level, this can quickly become a nightmare if you do not have the right tools.

Smart Employee Scheduling Software

In the digital age, planning has become much simpler for all companies. For facility management, going digital is the opportunity to centralise data on their workforce and activities while segmenting the different assignments.

Smart, high performance HR software will help you ensure that assignments run smoothly and avoid confusion. You can even interface it with your existing facility management system if you have one. Efficiency will rise.

Good planning for smooth running

Using a digital tool to plan all your facility management assignements will allow you to:

ensure that all assignments have been planned according to the terms agreed with the clients.
avoid overlapping assignments.
know in real time who is absent and who is present.
replace easily an employee in case of unforeseen circumstances.
share schedules with your team.
use pre-recorded planning templates for time savings.

Overview of all data

Facility management companies usually manage a large workforce. Managing HR on paper or Excel sheets in these conditions is a nightmare. A smart HR software will give you an overview of employees, their availability, occupancy rates and hours worked. All necessary data will be synchronised and used for greater efficiency. You will also be able to create different plannings for different positions and expertise or choose to plan all your assignments on a single one.

Integration with your current FM management system

If you are already using a facility management software or CMMS software, you can interface it with an HR software. This way, you will have access to all the data needed for planning at all times.

Nova Smart NG is a powerful HR and payroll management software that adapts to the specificities of your company.

Whether it’s scheduling, absence management or payroll, it takes care of the entire HR process for facility management companies.

Contact us for a quote

The post Facility Management – Organisation is about planning appeared first on Novative.

Covid-19 – The New Challenge for Facility Management Companies

Patricia Maniscalco — Mon, 07 Feb 2022 13:08:06 +0000

The facility management industry could not escape Covid-19. Quite the contrary, the way facility management companies operate has considerably changed because of the pandemic. Ensuring that health standards are met in the companies they work for has become their number one priority.

Here are some of the situations that facility management companies must deal with to ensure the safety of their employees and the success of their missions:

Sanitation

Facility Management includes many services. What they have in common is that they all intend to create a safe and functional working environment. Therefore, sanitation has taken a major importance since covid-19 arrived.

The maintenance and cleaning companies had to take into consideration new demands, measures and needs to prevent covid-19 infection in the best possible way. They had to revise their employees’ schedules to comply with health barriers, daily cleaning practices to eliminate the risk of infection or workplace specific sanitation standards.

They also had to ensure that the products and practices used on a daily basis were effective against the virus. And if not, they had to invest in ensuring the safety and quality of their services.

Workspace Organization

One of the first post-pandemic measures implemented in companies was the reconfiguration of workplaces to maintain social distance every day. For this purpose, facility management companies were asked to provide their expertise on the safest arrangements that would comply with covid-19 guidelines.

Facility management providers then spent time reorganizing the offices but also adapting spaces with specific requirements.

Another challenge was to check the effectiveness of these reorganizations in the short and medium term.

Indoor Air Quality

Covid-19 has made many companies aware of the risks of poor air quality. As the virus mainly spreads through airborne droplets, indoor air quality quickly became a major concern.

Companies have tightened the screws and asked their facility management providers to comply with air quality guidelines to avoid infection. To comply with those guidelines, some companies even had to invest in specific equipment such as air cleaners, which can be expensive and cumbersome.

New Workplace Measures

As for any business, the pandemic forced management to review the safety and hygiene measures in place within the company. For facility managers, this was especially important as employees are primarily responsible for enforcing barrier measures and providing a healthy environment for customers.

Therefore, new daily policies were adopted: wearing a mask, social distancing, use of appropriate equipment, sanitation… These new measures require time and energy and involve regular monitoring. Poor application of the barrier measures could damage the company’s image, especially when the company is responsible for the health safety of its customers.

As the virus is constantly evolving, company managers also must adapt their rules to the new guidelines of the official agencies.

Hybrid Team Management

In the business world, covid-19 has long been synonymous with remote working. For the facility management players, an efficient infrastructure had to be put in place to coordinate assignments and collaborate efficiently. The digitalization of collaborative tools became a necessity to avoid further confusion and to support employees when it was not possible to come to the office.

All these new challenges have not always been easy to overcome for facility management companies. However, every challenge is a chance to bring new and modernized thinking into a company. New skills have emerged, and many organizations have seen the pandemic as an opportunity to digitize their processes, increase their efficiency and cope with new developments.

The post Covid-19 – The New Challenge for Facility Management Companies appeared first on Novative.

HR : 2022, the year of automation

Lydie Vuilleumier — Fri, 17 Dec 2021 10:11:16 +0000

As an HR decision maker, year-end is all about analysing reports, taking stock of the year and setting goals for 2022. For your HR teams, it’s a pretty intense time because of “year-end closing”. The smooth running of year-end functions will depend on how the work processes are managed over the year. It is during this time that decisions are made. Novative’s Human Resources team advises you, according to our own daily experience, to automate your HR processes for greater efficiency. Nowadays, technology is so advanced that working with Excel is no longer an option. We will show you how automation can make your HR life easier in this article!

A strategy for efficient and healthy collaboration!

Why invest in a HR software? Simply protect yourself with a more efficient team and a stronger on data verification and human relations. This can be achieved if you automate your daily tasks. Combining the improved focus with automation, you win a nearly zero risk of error while fostering a better atmosphere at work. Human resources will be less frustrated and will focus more on talent development and well-being. You end up investing in better productivity and therefore, a positive financial impact for your company. Discover a HR solution developed according to our own HR user experience: our HRMS, Nova Smart NG.

A smooth year-end closing

Find out all the processes you can automate with a powerful HRIS:

Each employee has their own status and specificities. All the data concerning them is taken into account in each HR process.
The statements are grouped in the form of a list of employees with salaries and social contributions.
Your social declarations and withholding taxes are simplified.
You can create annual reports for all types of absences and automate the follow-up of the hours done.
Hours are automatically recovered and integrated into the payroll calculation.
New! For the canton of Geneva (Switzerland), the withholding tax is done via SwissDec. It is no longer mandatory for companies to submit a receipt.

Automation will benefit your HR team in 2022!

Add innovation in your upcoming HR strategy. Commit your strategy to innovation in Human Resource processes. Support and enhance the work of your department by providing modern tools adapted to daily tasks. Find new talent, improve performance, motivate your teams, calculate salaries accurately, analyse with the right metrics, or plan easily with an overview.

Our team at your service

We know that each company has its own expectations and questions. Our HR solution has been designed to meet your specific needs. We are at your disposal to advise you. Contact us for more information.

The post HR : 2022, the year of automation appeared first on Novative.

Why Employee Performance Evaluations Are Important | Part 1

Patricia Maniscalco — Tue, 14 Sep 2021 11:34:27 +0000

Only 54% of companies have implemented a formal employee performance evaluation process – are you one of them? A study by workhuman (2019) has revealed that the number of companies conducting regular formal performance reviews are continuously dropping and employee’s say they do not improve performance. However, to build a strong manager-employee relationship it is important to have regular check-ins to build trust, respect & engagement.

Learn more about why employee performance evaluations are necessary for the success of your business and retention of employees.

Want to keep the employee experience of feedback as calm as possible? Check out this article:Tips to Combat Unnecessary Stress Related to Performance Appraisals

Performance Evaluation & its challenges

When it comes to annual and bi-annual employee evaluations, the advantages vastly outweigh the disadvantages.

When poorly managed, employee performance evaluations can create stress in the workplace. They can even instill a sense of dread in employees. As a result, employees do feel like performance reviews are not indicative of all the work they do and are not an driving performance in the way they should.

When properly managed, employee performance evaluations are a crucial part of maintaining a healthy workspace. They can cultivate a culture of openness, trust and respect.

Workplaces will often succeed or fail based on how efficient and open their channels of communication are. Frequent communication after the big formal appraisal is here the key to long-term effectiveness. Additionally, transparency is crucial in maintaining the well-being of your company.

Transparency is Key

Performance reviews aren’t an obligation to put someone’s work under a microscope; they’re an invitation for conversation between employees and management. Allow your employees to speak candidly ensuring if they do their jobs are not in jeopardy. Transparency is vital, and this means that sometimes management will need to listen to and acknowledge the concerns of their employees, even when those concerns might be uncomfortable to hear.

Culture of Feedback

Employees want feedback to know where they stand. Employees don’t want to be left in the dark about their status with the company. Quite often, employees who experience stress over their performance are your top performers. You should create a formalised process for letting them know they’re doing well to keep them motivated.

Employee performance evaluations are a great way to initiate these conversations. Let your employees know exactly where they stand, for better or for worse. If an employee is doing well, they should know about it. If an employee is doing poorly, they should be given a goal-oriented path toward success.

Increase Employee Engagement & Performance

Employee engagement improves when the employee performance evaluation is effective. Performance evaluations create a shift in how an employee thinks about their work. Some employees are strong independent workers and are very rarely recognised for their contributions. Others are great employees but require a little more structure. Evaluations can allow these types of employees to rethink their performance from the perspective of how they are contributing to the greater goals of the company.

When employees understand the importance of the work they are doing, then they automatically feel more engaged in the company as a whole. Once a person goes to work with the understanding that their tasks are an important piece of a larger mechanism, it makes their responsibilities feel more rewarding. When that same person goes to work with the idea that they’re just doing a repetitive set of uninspired tasks, their performance begins to suffer.

Tip: Did you know that employees who have weekly check ins with their manager are 5 times less likely to be disengaged? Engage your employees more by scheduling regular check-ins & increase performance.

Improved Communication between Levels

Performance evaluations help to allow communication between owners, management & employees. When communication is off, employees may start speculating and end up in a cycle of negative thoughts that could have been avoided, if communicated correctly. Prioritising communication allows employees the ability to see the greater picture and help them find their place inside of the organisation. They are much more likely to increase their performance and deliver satisfactory results, if they feel heard and involved.

Implementing an employee performance evaluation is a great tool to increase performance of your employees and the company- but they are not the only one. Regular check-ins are as important as formal feedback to keep engagement high and employee turnover low. In Part 2 of this article we explore some further benefits of appraisals, so be sure to not miss it.

Do you want to automise this process and make it easier for you and your employees? Then check out our performance review module & get in contact with one of our team members. We are here to support you on your journey to great employee experience and a positive work ethic.

The post Why Employee Performance Evaluations Are Important | Part 1 appeared first on Novative.

TOP 5 Payroll Software Functions That Free Up Your Time

Patricia Maniscalco — Tue, 30 Mar 2021 12:05:44 +0000

Payroll is one of the most complex of all HR related tasks. If you don’t have the right tools at hand, it can become more complicated than it needs to be. By reducing manual processes & implementing a digital solution, you can automate many processes – freeing up valuable time and other resources for your disposal.

Our HRMS solution eliminates exactly this non-value-added workload. You ask how? Let’s explore the TOP 5 payroll software functions that simplify the life of your payroll management.

1. Manage Different Employment Types

Part-time, full-time, hourly, salary – to name just a few. Employment types are endless & taking into account all their specifics in every pay cycle is an impossible task.

Nova Smart NG allows you to enter the specifics of each employment type once for each employee & takes them into account for each cycle. You can also store all payroll-related documents in the system, such as the employment contract or the national insurance number, for easy access throughout the process.

2. Apply Custom Rules & Parameters

In order to provide your employee with the correct paycheck each month, you need to apply the correct rules & company policies. A generic solution will neither support your individual needs nor take into account your company policies, as you cannot customize the parameters & variables yourself.

With our tailor-made Nova Smart NG Payroll module, you can customize your software settings – covering all your needs. Enter different bank details, program payments for a limited period only, enter parameters for social security deductions or enter company-specific bonus allowance. It is up to you & your individual needs what you enter.

3. Calculate Standard Deductions

The calculation of social security deductions and income tax hardly varies from month to month. Manual processes lead to repetitive work every month and take up an incredibly large chunk of your time.

Nova Smart NG does the math for you. Enter the variables once and the software does the rest for you. One last check before sending & paychecks & contributions are sent to your employees & authorities.

4. Import & Export Any file

Sometimes you need to provide certain reports to certain authorities. Easy access to specific data is vital for simple and fast processing. Without software, you have to do this process manually and mistakes can easily be made – which is normal when you have a spreadsheet full of numbers.

Nova Smart NG frees you from the burden of having to create everything manually. Create certain reports and statistics in the software or submit reports directly to authorities. If reports cannot be managed through the software, simply export your data in any common file format and use the extracted data elsewhere.

5. Automated Reminders & Notifications

Hectic workflows sometimes lead to deadlines being forgotten, delaying processes or even resulting in fines from authorities.

Nova Smart NG is able to send automatic reminders and notifications to your employees. With powerful workflow and communication tools, you can quickly identify action items. Notify managers or employees to collect missing data (timesheets, personal data). When all checks are completed, payroll is simply done at the touch of a button.

Do you want to learn more about NOVA SMART Payroll? Check out our page and learn more about it. Can’t find the payroll software functions you are looking for? Get in touch with one of our team members and see whether we can customize our solution to your individual needs. Automate your HR now.

The post TOP 5 Payroll Software Functions That Free Up Your Time appeared first on Novative.

Remote Recruitment & Onboarding | The Experience of the Novative Team

Patricia Maniscalco — Mon, 01 Mar 2021 14:22:43 +0000

Remote Recruitment & Onboarding: Discover the Novative Employee Experience!

Since 1993, Novative has been constantly innovating to offer complete and personalized services to our clients. Novative’s success is also the success of its team which is growing every day and expanding across the world. Recruiting & onboarding remotely new recruits is a challenge that we have been able to meet and which has enabled us to create a multicultural team qualified in a wide range of fields. Find out more about how our team experienced remote recruitment & onboarding!

Remote Recruitment

The Challenges

An increasing number of job applicants requesting a more efficient organization

Remote job interviews

Finding the candidate with the expected skills for the position

Identifying candidates’ soft skills

Our Tips

Opt for an automated system to manage the recruitment process

Write an accurate job description to effectively target your future talent

Prepare a solid shortlisting process (interview process, pre-selection tests…)

Choose video format for interviews

Choose an easy-to-use platform for the job interviews

Prepare in advance the questions you wish to ask and allow the candidates enough time to ask questions about your company and the position.

Would you like to know more? Read our blogpost on remote recruitment!

Remote Onboarding

The Challenges

Making sure that the recruit is well integrated into the team

Ensuring that the new team member has a good understanding of the tools used and of how the company operates

Fostering the newcomer’s sense of belonging to the company

Our Tips

Before the start date, make sure you give all the necessary information to the new team member (schedules, access to collaborative software, documentation…)

On the start date, organize a video meeting to introduce the new talent to the team and explain how the company works as well as how to use the different tools.

Introduce the new teammate individually to the people they will be in contact with in the course of their mission in order to create a first contact.

Feel free to ask the new employee what they enjoyed and what they missed at the end of the day.

In the following weeks and months, be available & reactive if the new member has any requests while leaving them enough independence.

The Experience of the Novative Team

For several years now, Novative has been recruiting and onboarding new talents. Discover the experience of Julia, Natasha, Shawnessy and Valentine who each work in a different country while forming part of the same team!

Julia – Digital Marketing & Sales Assistant – Working From Germany

« I think what I really appreciated in the job interviews I had with the Novative team was the kindness and warm atmosphere I straight away felt through the phone. It is even more important when recruiting remotely as the impact of body language and facial expressions is missing. »

« All-in-all I have my remote recruiting process as positive in my mind as it did not at all feel like a recruiting process like everybody imagined but like a normal conversation, where both parties are on the same level and understand their position. »

« For the Onboarding part, I was super happy to receive a work schedule with tasks and meetings before I even started my first day. It had lined out tasked that I was supposed to do each day. »

Shawnessy – Payroll Specialist – Working From the United-States

« At the time of my initial talks with Novative the biggest challenge was the time difference. We would set up Skypes calls and communicate regularly by email. I agreed with my managers on an hourly amount and I would send Reconciliation Spreadsheets monthly. »

« Remote onboarding must be seamless and make the new employee feel part of the team even thought they are remote. »

« The main advantage of remote working is that the location is no longer a hindrance as the hiring pool has now increased. Companies can reduce their overhead in the reduction of space needed to house their employee’s. For employee’s it gives them more flexibility and a better work-life balance. An additional ripple effect is many people are no longer commuting to work which is great for the environment. »

Natasha – Marketing Manager – Working from the United-Kingdom

« The remote interview with Novative took less time than a face-to-face interview as you eliminate any travel/time costs. I did have a face-to-face interview at the end of the process, this was nice to meet people in person. »

« I think the biggest challenge of remote recruiting is onboarding remotely. This process must be seamless and make the new employee feel part of the team even though they are remote and that’s what I felt immediately with Novative. »

« The biggest benefit of working remotely means you can work for international companies, as a candidate you have a bigger and more exciting pool of job opportunities. »

Valentine – Digital Marketing & Sales Assistant – Working from France

« The recruitment process with Novative has been quite quick, and I do believe it’s an advantage. When you are looking for work, you appreciate knowing if it’s positive or not as soon as possible. I really enjoyed the discussions and first contact I had with my managers. »

« I was recruited from France and I have not yet had the opportunity to meet my colleagues in person, but I already have the feeling that I know them. What I liked about the onboarding with Novative is that I was introduced the first day to the right people and could ask for help whenever I needed it. »

The post Remote Recruitment & Onboarding | The Experience of the Novative Team appeared first on Novative.