How Has GDPR Effected HR?
GDPR (General Data Protection Regulations) was enforced on the 28th May 2018. The regulations replaced the outdated protection rules across Europe, which were first created during the 1990s. GDPR modernised laws that protect the personal information of individuals.
HR can play an essential part in ensuring compliance with the GDPR, helping to avoid the massive repercussions.
One challenge for HR professionals, primarily if they deal with job applicants, is assuring an organisation has explicit consent from the data subject. Terms of consent must be clear, and it must be easily given and freely withdrawn at any time.
There must be a clear record of when consent was granted and when it was rescinded. To be sure eliminations of pre-agreed options from companies literature should be removed, to ensure explicit consent i is gained from individuals.
However, this is not the only impact for HR and goes beyond consent at the application stage. HR departments work with all categories of data, not just from current employees but previous and potential ones too.
In this day and age information will come digitally, but paper processes still exist. It is crucial to keep hard copies and deal with non -compliant paperwork immediately. It is advisable for companies to move away from paper and move their processes to digital.
Things for HR departments to be mindful of:
Recruitment
Do applicants receive clear privacy notice, detailing what their data is being used for?
Is all the data you collect from applicants needed?
Data Access
Can data be provided efficiently to individuals that request their data?
Data Retention
As part of the data minimisation, do you need all of the data held on file?
Third Parties
Does your company work with third parties? Have you checked that they are compliant?
HR departments now face this new pressure of being compliant with GDPR. Inept paper processes need to be abolished, and HR departments need to embrace technology to keep data secure, follow a clear timeline of data consent and requests and use technology to their advantage to keep their organisations within regulation.
If you are looking for an HR software that is compliant with GDPR and will enlighten your HR processes, NOVA Smart has everything you need.
