NOVA workforce scheduling software empowers companies to produce consistent results, manages labour costs, increases productivity, and improve employee satisfaction.

There are numerous advantages to utilizing NOVA workforce scheduling software here are our best five:

1. Reduce Errors

Using processes which are not explicitly designed for such complex scheduling such as Excel Spreadsheets and paper formats, will leave room for errors, causing loss of time and increase in discrepancies. NOVA software you can automate rotas, ensure to meet specific workforce compliances, arrange replacements quickly and easily, and abide by your company rules.

 2. Save Time

Currently, how much time does your management team spend each week arranging staff rotas? NOVA workforce scheduling software can save your organisation precious time. Your management team can use this time and allocate it to other high priority tasks. NOVA is a web-based system so that it can be accessed anytime, anywhere. So, if there is a problem and the HR manager is not in the office, it can still be resolved by them remotely.

 3. Increase Security

Data security is essential in any company. Be assured that NOVA will keep all your employee and company data highly secured. The roles and permissions settings ensure that only certain people have access to certain information. NOVA is a highly flexible piece of software and can be integrated with software such as time and attendance hardware, absence management software. However, NOVA also offers all these products if you need them.

 4. Schedule Changes

Changes to a completed schedule can often be a nightmare for management. It can be fiddly and stressful. However, with NOVA it is efficient and straightforward; for example, if an employee has a holiday booked, management can have a clear overview of who would be able to replace them. They can communicate this clearly with the potential replacement through the software and then record their confirmation or refusal. Such anomalies as sickness, training, maternity will no longer be a scheduling headache.

 5. Control of Labour Costs

The software can be integrated into your payroll software, leaving no room for under or overpayment. It can also give insight to more precise business decisions on the need for staff, for example, if a certain point of the day only needs one member of the team and it has two, this can be amended accordingly.

There is no doubt that working patterns are becoming more complex in hospitality. NOVA is an incredibly powerful and adaptable piece of software. The software is developed in-house incorporating NOVATIVE’s expertise in the HR & Payroll industry for over 25 years. Which means we can tailor the software to suit your industry, specific business rules and employee needs. Take the initiative and book a demo to find out how we can help you get the best out of your employee scheduling.

The post Unlock the Benefits of Staff Scheduling Software | Hospitality appeared first on Novative.

Employee absence management comparison with Excel / NOVA Smart

Excel

• Offers lots of possibilities for layout, form, tables, columns etc.
• Allows you to add as much data as you want on the same page.
• Source of many errors and unreliability as data is entered manually and anyone can access it.
• The loss in global visibility when a lot of data is embedded in it.
• Search for complicated information. With each new data, you need to redo a sheet, so the data is increasingly difficult to find later.
• Execution and tracking of administrative tasks by Excel take a lot of time.
• Difficulty performing data reports.
• No real-time access
• The authorisation of holidays is a manual process, prone to mistakes
• Absences are harder to keep track of and record precisely what reason

NOVA Smart

• Access anytime, anywhere from an online platform or smartphone.
• Managers validate absences from a workflow menu.
• Save time and increase efficiency. NOVA Smart automates a variety of processes. Saving time, which helps improve the efficiency of your offices.
• You and your managers will have access to real-time analytics. Monitor absence trends and stats, you will be able to see at a glance what is going on with your employee’s absences.
• NOVA Smart will help you enforce your absence policy. This will avoid any misunderstandings or conflicts.
  With accurate reporting, your staff is held accountable for their absences, and this will highlight any absenteeism which may need to be addressed.
• Cutting down on the payroll is one of the most significant benefits. Using an absence tracking system will ensure no overpayments will happen, stop unnecessary overtime and create an efficient schedule.

NOVA Smart absence management is perfect for any size company and any industry. The software is simple to implement and easy to use, so it will not be daunting for employees. The benefits are a more effective and efficient absence management system saving you time and money.

Learn more

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Tracking employees time can be a nightmare. Sick days, annual leave, jury duty and family emergencies all need to be monitored and accounted for. The good news is there are many tools designed to simplify the process.

Manual systems are prone to costly mistakes, using a tracking software is accurate. You will save costs, by not overpaying, tracking annual leave efficiently, tracking absences efficiently. Implementing software will eliminate any conflict about employee time as there will be a clear timeline in the software. It will also empower your employees as they will have control over their time management.

Are these benefits you would like with your workforce? Which employee time tracking solution would suit your company?

1. Biometric Time Clock

Biometric scanners use employees fingerprint to track time. Installation of terminals can be throughout to make it convenient for employees to clock in and out at the beginning of their day, for breaks and when they leave.

Biometric clocking terminals can operate remotely or on the company network. Other key benefits include:

• Secure Security – misplaced cards are not an issue; access to controlled areas remain secure
• Buddy punching – colleagues, cannot punch in for each other
• Payroll overpayment – the tracking software is precise
• Reporting accuracy of time and attendance

2. Proximity Time Clock

The proximity time clock works well with companies of all size and industries with varied shifts, which are recorded from start to finish with a variety of methods.

• ID Badges
• Key Fobs
• PIN/Keypad Entry
• Swipe Cards

3. Web-Based Clocking

Web-based time tracking is easy to implement and can be used remotely if necessary. Employees feel empowered with their time management as they have full view of their absences, holiday requests, time and hours worked.

Other benefits include:

• Time and attendance information available in real-time for supervisors and managers
• Identity confirmations via a secure system to help with eliminating buddy punching
• No need to buy extra hardware
• Easy implementation

4. Mobile Phone Clocking

With a generation familiar with apps, the mobile phone clocking system would seem ideal for today’s workforce. Employees have the power to clock in and out in the palm of their hand. They can also request holidays, report absences etc. Login is secure with individual identity logins to the apps. Management can easily authorise the requests, and view employees hours.

If you want more accurate tracking of your workforce and one of these options seems the solution, NOVA Smart is an option for you. We partner with TBS to bring you secure, accurate time management solution for your staff.

NOVA Smart

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Manually creating staff schedules can be time-consuming. Keeping up with requests such as staff absences, holidays, and training can be hectic if a proper system is not in place. These edits will not be in real-time, so it is tough to keep everybody updated efficiently. Things can be even more complicated when shift patterns are irregular for example in the hospitality industry. Leaving the person scheduling the rotas a considerable responsibility. They need to ensure all shifts are covered, and there are no double entries of staff. Processes on Excel spreadsheets are not equipped to function efficiently with all these needs, leaving staff scheduling to be a nightmare.

However, scheduling software could solve all these problems and more. Here are five benefits of NOVA Smart staff scheduling software

1. Cost effective

   Time is money, and by freeing up the managers with automated processes leaves them to concentrate on more productive ventures.

2. Increase efficiency and productivity

   NOVA Smart is designed to reduce the time it takes to coordinate employee’s rotas. Scheduling can be a tedious process that recurs about every few weeks and requires a significant investment of time for managers. NOVA Smart allows managers to automate scheduling, and this enables them to focus their time and energy elsewhere.

3. Forecast workload and staff

   When planning, it’s important to schedule enough people power for specific times. Consider the retail industry during Christmas. This busy time of the year often requires more labour. Employee scheduling software allows you to plan for those seasonal fluctuations. Likewise, these capabilities can minimise an unproductive workplace caused by overscheduling.

4. Simplify HR processes

   Scheduling is a repetitive task that occurs frequently. Automating this task will simplify the process, and amendments can be made in real-time keeping everyone up-to-date efficiently.

5. Maintain employees needs

   Employees may have different needs with rotas, employee A might not be able to work after 2.30pm, and employee B can only work every other Saturday. These needs can get lost if not appropriately recorded inflicting on both the employee and business. NOVA Smart will eliminate the confusion, managers can input recurring employee needs and irregular events, such as holiday, so these scheduling considerations are never overlooked and always factored in.

These are just five of the benefits the NOVA Smart scheduling software offer, and there are many more including reporting, staff replacement, employees can access their schedules anytime, anywhere.

If you would like to find out more, please contact one of our expert team members today. Start the new year off efficiently and benefit from more time.

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