As a decision-maker or in charge of human resources, this particular year might have led you to rethink your company’s internal strategies. You are now focusing much more on the achievement of goals and the performance of your employees (discover our top tips for a remote performance review) instead of presenteeism and attendance. However, in order to implement these new strategies, it is essential to build a mutual trusting relationship with the employees based on concrete facts. Without the right tools, it can be difficult to ensure the presence of your team when they are working remotely. Your monitoring methods might be obsolete and not adapted to remote working, a way of working that is becoming increasingly important. In this blogpost, discover top tips for an effective remote time management, even if you are not at the office!
Opting for an innovative HRIS solution will help you face the new and coming challenges! Every process is automated, allowing managers to communicate quickly with the employees while having a clear overview on the information entered in the system. Our HR software solution, Nova Smart NG, is user-friendly for the employees as well as for HR teams or top management. It is accessible anywhere, at anytime and offers you a highly secure connection.
Our Top Tips for a Remote Time Management!
#1 Maintain a trusting relationship with your team
For Human Resources or Managers, it is crucial to maintain of relationship of trust with employees. Even if the result remains paramount, it is necessary to ensure that the time spent on tasks is correct, especially in a remote working context. Trust is the key! Entering the working hours directly on a user-friendly and digital platform may be the solution you are looking for! Our Nova Smart NG software offers several clock-in clock-out solutions: a simple click on the hour counter from a computer or a smartphone, a timesheet solution to enter hours for a specific project… Optimise remote time management with Nova Smart NG!
#2 Allow flexible working hours
Remote workers need more flexibility in their working hours. By eliminating travel to the workplace, they can start their day earlier and finish earlier or the contrary. Lunch breaks are usually shorter and some employees who are also parents will prefer to work in the evenings to adapt to the family lifestyle and take care of the children after school. If you give more flexibility in the working hours, you show your employees that you care about their well-being and that you are willing to adapt. This is a powerful source of motivation for employees who will thank you by being more productive.
With Nova Smart NG, you can keep control over this flexibility by setting up time slots for mandatory attendance, by checking the working hours or by analysing attendance rates with concrete and customized reports.
#3 Opt for an efficient and fluid communication
Working remotely can lead to misunderstandings that can affect the company’s atmosphere and waste valuable time. It may be then wise to give more autonomy to your teams thanks to a digital platform on which the employees can directly consult their data, documents, timesheets… With Nova Smart NG, each actor of your company have specific access to the software and carry out their absence requests (illness, holidays, moving, etc.), consult the hour counter and check on their planning. HR and managers will receive alerts to accept or refuse requests while having a global visibility on the different requests and absences already approved. Our solution ensures smooth, fast and efficient communication.
#4 Measure the impact of the pandemic on your business
Measuring the impact of this year’s absences on the company will enable you to set precise objectives for the new year. You can also provide a detailed report to your top management, so they can add absenteeism data related to COVID-19 to the general analysis of the impact of the pandemic over the company’s activities.
Nova Smart NG provides you with accurate statistics on the year’s absences. Measure absenteeism by service, period, age, functions, etc. You can extract the files in the format you want (Excel, pdf, docx…).
#5 Motivate your teams with early planning
Preparing team activity schedules in advance shows employees that the company is still ruining and reassures them for their future. It contributes to the company’s dynamism and significantly improves its organization. Our Nova Smart NG Scheduling module allows you to plan the schedules of your teams by sector, create templates, add your events, create a list of replacements or even share the schedules only with the concerned team.
Contact us for a free demo of our HRIS!
